Job Description

Facility Manager

BraeBurn Country Club is in the midst of developing a full campus Master Plan, including all facilities. 

The current focus is addressing the Clubhouse in the near future. In addition to the improvements of the Club’s facilities and infrastructure, there’s a renewed focus on the Member and guest experience and service minded culture amongst the team in all facets of the operation.

Position Overview:

The Facilities Manager position is responsible for delivering the best possible presentation of the facilities to Members and guests. The Facilities Manager will have one full time assistant with 7 years of tenure and will succeed a beloved 40 year Facilities Leader.

The Facility manager will oversee day to day operations of all facilities; direct service calls; repairs, alters and installs work according to developed or pre-set guidelines; troubleshoots malfunctions; and while uncommon, responds to service calls outside of regular hours of work.

Responsibilities:

• Responsible for the oversight of facility functionality. HVAC, mechanical, plumbing, electrical and hospitality equipment, are the main focus.
• Responsible for the upkeep, including preventative maintenance of all Club facilities and equipment, with the exception of Golf Course equipment.
• Foster a culture of collaboration with the existing team to focus on providing an exceptional Member and guest experience.
• Responsible for recruitment, training, supervision and termination of one department assistant.
• Develop well-rounded SOPs for facility maintenance.
• Prioritizes work orders and manages vendor relations.
• Works with Management regarding fixed assets, depreciation and capital replacement plans.
• Works with the Clubhouse Manager to prepare the annual budget for Building Maintenance including any capital expenditures.
• Maintains and updates separate five-year preventative maintenance and capital improvement plans for all buildings (exterior and interior).
• Administers and directs all major and minor repairs and improvements.
• Acts as project manager by procuring bids and contracts required for all improvements.
• Coordinates in-house retrofit and cosmetic improvement program as directed by the Clubhouse Manager and/or General Manager.
• Supervises the purchasing of all goods and materials; initiates purchase orders for physical plant and facilities maintenance supplies, machinery, equipment, parts and services, as required.
• Maintains and monitors all Club systems not limited to fire, phone, data, lighting, IT, HVAC, electrical, cable and TV.
• Conducts daily facilities walkabouts and has specific site inspection with department management team as appropriate.
• Conducts weekly walkabouts with the Clubhouse Manager.
• Collaborates with the Clubhouse Manager in preparing all necessary reports required by the city and county concerning safety, health and fire and provides for the renewal of all permits and licenses.
• Effectively coaches and mentors employees; proactively supports employee involvement and development; counsels employees on performance standards; and conducts annual performance reviews.
• Responsible for maintaining a clean and safe working environment with continual emphasis on promoting employee health and safety.
• Assists in training colleagues in proper safety techniques.
• Execute other duties as assigned by Clubhouse Manager and/or General Manager.

Education and Experience:

• Two-year degree in related field with continuing education in Mechanical Engineering, refrigeration, HVAC, plumbing, electrical or related field preferred.
• 4-6 years progressive experience as an Engineer, Facilities Maintenance Professional or related position preferred.
• Supervisory experience required. Preferably between 3-5 years.
• Hospitality or private club experience preferred.
• Professional experience in project management and contract negotiation preferred.
• Proficiency in Microsoft 365 and other facility maintenance software programs preferred.
• Bi-lingual preferred.
• Professional experience in site planning, layout, grading and storm water management a plus.

Job Knowledge/Core Competencies and Expectations:

• Ability to operate in a fast-paced and systematic manner with emphasis on attention to detail.
• Mechanically inclined with all-around knowledge of mechanical systems, plumbing, electrical and refrigeration. Hands-on capabilities for repairs.
• Organizational abilities to coordinate Club projects and renovations. Understanding of energy management and related systems.
• Demonstrated ability to manage multi-discipline projects and utilize technical support staff.
• Ability to develop and maintain awareness of occupational hazards and safety precautions; Skilled in following safety practices and recognizing hazards.
• Knowledge of and ability to perform required role during emergency situations.

Licenses and Special Requirements:

• HVAC, Electrical and Swimming Pool Certification preferred.

Physical Demands and Work Environment:

• Occasionally exposed to wet and/or humid conditions; high, precarious places; extreme cold; extreme heat; risk of electrical shock; and vibration.
• The noise level in the work environment is usually moderate to loud.
• Frequent lifting, bending, climbing, stooping and pulling.
• Frequent repetitive motions.
• Continuous standing and walking.

Competitive Compensation:

The Club offers a Comprehensive Benefits Package, commensurate with qualifications and experience. BraeBurn Country Club is an equal opportunity employer that does not discriminate in hiring or any other employment decision on the basis of race, color, sex, citizenship, national origin, ancestry, veteran status, age, physical or mental disability unrelated to the ability to perform work required, or any other criteria prohibited by applicable state or federal law. The information obtained in this application is intended to secure information solely for the purpose of employment. Individuals who meet or exceed the established criteria as detailed in this position profile and posting are encouraged to send both a cover letter and resume to Beto Lopez at blopez@braeburncc.com in PDF format, attached via email with the subject line: BraeBurn Country Club Facilities Manager.

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