Bookkeeper Job at WEB SCRIBBLE SOLUTIONS, INC., Boca Raton, FL

VzQ2L2lrRFlXZ1RWZ21wNldHVUlnQXlwQ0E9PQ==
  • WEB SCRIBBLE SOLUTIONS, INC.
  • Boca Raton, FL

Job Description

We are seeking a part-time Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.

You’ll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.

Key Responsibilities

Financial Operations & Reporting

  • Run recurring and ad-hoc reports from Web Scribble’s homegrown internal systems to support leadership and monthly financial reviews.

  • Maintain accurate, up-to-date records in QuickBooks Online.

  • Assist the CFO with monthly close activities and preparing financial summaries.

Billing & Accounts Receivable

  • Create and send accurate sales invoices in QuickBooks Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.

  • Validate contract details and pricing before invoicing.

  • Help track outstanding invoices and support collections as needed.

Commissions & Sales Support

  • Prepare monthly sales commission calculations , reconciling bookings and revenue.

  • Communicate commission statements and corrections to the sales team in a professional, timely manner.

  • Maintain internal documentation on commission rules and adjustments.

Expense Management & Reconciliation

  • Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.

  • Perform monthly bank and credit card reconciliations .

  • Ensure correct allocation of expenses across departments or cost centers.

Administrative & Leadership Support

  • Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.

  • Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.

  • Suggest and assist in implementing process improvements or simple automations to streamline workflows.

Qualifications

  • 3+ years of bookkeeping experience; SaaS or transaction-heavy business preferred.

  • Strong proficiency with QuickBooks Online , including invoicing and reconciliations.

  • High comfort level working with spreadsheets, internal tools, and system exports.

  • Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.

  • Strong communicator able to interface with executives and the sales team.

What We Offer

  • Flexible ~20 hours per week; remote-first role.

  • Opportunity to meaningfully contribute to a scaling technology company.

  • Close collaboration with executive leadership.

Job Tags

Contract work, Part time, Remote work, Flexible hours,

Similar Jobs

Care Options for Kids

Registered Behavior Technician (RBT) Job at Care Options for Kids

 ...School-Based Registered Behavior Technician Salary - $20-$25 per hour Position Summary A Registered Behavior Technician (RBT)in a school setting works one-on-one or with multiple students to help them manage their behavior and optimize their learning experience... 

B&D Contracting

1st Class Pipe Welder Job at B&D Contracting

 ...Role Title: 1 st Class 6GR Welder Location: Thibodaux Louisiana Employment Type: Temporary /Full Time Shift: Days Job Summary...  ... Experience with industrial or Fabrication shop Pipe welding. Strong knowledge of welding safety procedures. ... 

Cummins Worldwide

TAX CPA Job at Cummins Worldwide

 ...Senior Tax CPA Lead the Tax Department at Cummins Worldwide Location: Clearwater, FL Schedule: MonFri | 7:00 AM 3:00 PM | In-Office About Cummins Worldwide: Cummins Worldwide is a management organization built to support and grow other companies.... 

Gucci

Facilities Manager Job at Gucci

Gucci seeks a Facilities Manager based in Beverly Hills to oversee store operations in the West market. The role involves managing repairs, maintenance, and facility operations, collaborating with various teams to ensure minimal business interruption. Candidates should... 

aicc-au

(Part-time job) Oral English teacher Job at aicc-au

Responsible for 16-18 years old childrens English teaching lively and interactivePosition: public school in Zhejiang province ( such as HangzhouFuyangYiwu etc.(Safe working place )Time: 4 hours a daySalary: RMB 1000-1500/per day