Job Description

Job Description and Duties

Under minimal direction, the Administrative Assistant I (AA I) performs various administrative duties for the Director of the Office of Legal Support Services (OLSS), the Legal Technology Officer and the three Staff Services Managers Ill (SSM Ill). Performs a variety of administrative and executive level duties that may be sensitive/confidential in nature and require independence of action, analysis, initiative, knowledge of departmental policies, good judgment, tact, and diplomacy. With the knowledge of Departmental, Division, and OLSS policies and procedures, the AA I serves to augment the duties of the Director by independently carrying out the less critical tasks by creating, monitoring, and maintaining significant administrative projects and reports.

You will find additional information about the job in the .

Working Conditions

This position offers a hybrid schedule, i.e. combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you!

Special Requirements

• A fingerprint check will be required.
• Clearly indicate the Job Control Code (JC-493011) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Takes initiative and ability to initiate processes and necessary research
• Works independently and as a team player
• Strong writing and review skills
• Uses good judgment, tact, diplomacy and confidentiality

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Administrative Assistant I Examination Link:

If you have not taken the examination, below is the link:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter is required and must be included.
• Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.

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